written by | October 11, 2021

Step by Step guide on acquiring Kirana Store Licenses


The world is undergoing a global pandemic and the only amenities that are allowed to be provided and are considered essential are healthcare, sanitation, and grocery facilities. We found that the world was shut but our Kirana Store around the corner was open providing us with the essentials. They were risking being infected and still providing us with the needful and also… making the profit. It was the only business that was carried out. Kirana store, a small shop that sells grocery and other sundries, though doesn’t sound like a very profitable enterprise but definitely has a lot of scope for benefits and gains. We all have that one Kirana Store which we know we can rely on. It is there for many years and we have a good relationship with the owner who has seen you grow up. So, when you are looking forward to opening a Kirana Store or to increase its profitability look back first to understand how that business was built and how it made you feel and put the same tactics and emotions in your Kirana Store.

However, so as to open the Kirana store certain licenses and authorizations are required. It is imperative to know about these Kirana store licenses and their application process. The important licenses and how to acquire them is talked about herewith.

Trade License

A trader is limited by law to get a trade license before beginning his trade and as the owner of a market, they also are dependent upon to get this grant to ensure that their store submits to all benchmarks, controls, moral and wellbeing principles. The assent must be permitted by the nearest neighborhood civil expert to your store.. Kirana store food permit is mandatory to be acquired. 

There are three kinds of business exchanges which obligatorily requires trade license-

  1. A business which oversees offers of sustenance, for instance, restaurants, lodgings, bakery, markets, etc.
  2. Any trade which uses manners of thinking like assembling industry, fabricating plants, manufacturing, control looms, flour production lines, digital bistro, etc. 
  3. An antagonistic and risky trade, for instance, a proposal of lumber wood and fuel, inflammable substances, electronic equipment.

Legal technicalities of trade license

Each state has its own specific legal controls on identifying trade licenses. The trade permit must be granted by the city expert. Almost all the states allow a 30-day window after the trade has begun for getting a trading permit from the city expert. Kirana Store food permit is obligatory to get. 


The process of obtaining a trade permit is surely not a very dreary one as it mostly takes around 8 days to secure a permit. There is a possibility that the procedure might take longer time if the necessary records and documents are not up to the mark. The grant may be repudiated or dropped if the dealer does not abide by any of the conditions set down in the exchange permit 

Documents required for obtaining Trade License

  • Pan Card
  • A bank statement of the establishment of the trade
  • Certificate of establishment
  • Premises proof in the form, either electricity bill, water bill or sale deed.
  • Colour photograph, ID proof and Address Proof of the owner/partners
  • The frontal view photographs of the trading business with goods that are traded in the Kirana store
  • The trader must ensure to renew his trade license from the period of 1st Jan to 31st March of a year.

Shops and Establishment Act,1953 

The act characterizes ‘Shops’ to be where merchandise are sold, either by retail or wholesale or a place where services are delivered to clients. 

The permissible working hours for each day and every week have been pre-determined and specified in the act. This permissible breaking point must not be surpassed by any exchange.. Kirana store food permit is compulsory to acquire. You must take care of your workers and must not exploit them

Holidays and occasions, opening and closing hours, additional time strategies, non-working days, spread over of work are likewise managed by the act. An exchange must not misuse and exploit its laborers by breaching any of these provisions. 

Employment and termination conditions. 

Guidelines for maternity leave and paid leave must be followed. 

Work of freshers and ladies must be managed appropriately at the working environment.


The application submitted should consist of the name of the owner, store address, number of working employees and other necessary details. The Chief Commissioner will issue the certificate of registration himself when he will be satisfied with the application.

The Kirana Store proprietor needs to file an application alongside the legal fee to the inspector of the neighborhood within the time deadline. 

The legal fee and the last date of application may vary from state to state. 

The application submitted should comprise of the name of the proprietor, store address, number of working representatives, employees and other vital details. The Chief Commissioner will permit the certificate of registration himself when he is satisfied with the application.

It is required for the retailer to display the registration certificate and ought to guarantee the occasional audit of the certificate. 

The retailer can make revisions to the certificate inside 15 days of the when the changes take place. 

The Kirana Store owner has the commitment to inform the inspector about the closing of the store to cancel the certificate. This means that the inspector and retailer must keep in touch even after the issuance of the registration certificate.

These days, this procedure has gotten significantly simpler as the Government of India has begun with the Online system for registration.

FSSAI licensing

A huge portion of the goods to be bought for your Kirana Store is the consumable material; food. Any business in India that offers services for selling products of sustenance or nourishment are known as a ‘Sustenance Business’, under Food Safety and Standard Authority of India (FSSAI). 

FSSAI through this enforces various legal compliances on a market, the resistance of which could end up being deadly to clients. 


The owner of a Kirana store, who applies for FSSAI license is known as a Food Business Operator (FBO). The FBO needs to initially comprehend the ‘restriction’ of the shop/sustenance business, with a particular ultimate objective to apply for a specific classification of the license. The scale of turnover is the one of the most important determiners for permitting license to a FBO by FSSAI.

If a sustenance business has its branch in more than one state, it needs to get a “Focal Permit’ for its administrative center or head office. A Food Business with a yearly turnover of Rs. 20 Crores possesses all the necessary requirements for a local grant. 

If a sustenance business has a yearly turnover of Rs. 12-20 Crores, then it must get a ‘state grant’. A grant, once obtained, under FSSAI is legal for a long time, although restoration is mandatory before the expiration date. 

The FBOs who have a yearly turnover of under 12 Lakhs have been excluded from this responsibility as they are ‘unimportant sustenance producers’ to the industry.

The ‘frivolous sustenance makers’ are small scale producers with a restriction of under 100 KG of production in the multi-day or are fleeting merchants. They are just needed to enroll themselves by filling Form An under Schedule II of FSSAI and not get a grant.

A FBO can obtain a Focal permit by applying on http://www.fssai.gov.in and sending a copy of the necessary documents and the fees required to the Central Licensing official under 15 days of  application. 

Shape B in the Scheduled 2 is to be filled to get the state license and submitted to the nearest allocated official with required documents and the fee charges.

Taxation norms

Also known as the ‘Publication kid of Indian Tax Reform’ – Goods and Services Tax (GST) has changed the tax assessment for business sectors transversely over India. Every business is required to pay an obligation and register itself under GST, as it deals with the Goods or provides services. Every Kirana Store owner, on registration, will get a GSTIN, a 15 digit code which is an exceptional GST registration proof number. 

The registration becomes most important when the business crosses a specific yearly turnover. If the yearly turnover of the Kirana Store business is under 20 lakhs, it may perhaps enroll itself under GST yet a yearly turnover greater than Rs. 20 Lakhs makes it mandatory to register with GST. Due to the ascent of GST, the Kirana stores avoid trades with unregistered associations as everything is accounted for and holds the possibility of tax assessment. Under average GST returns, retailers need to record 3 month to month returns and 1 yearly return.

To start any business in India, you need to have legal permission sorted beforehand to avoid any hassles with government officials. You’ll need to get yourself registered as a business person, get your GST registration, and all sorts of licenses and permits are done. Make sure you are ready with all the paperwork and to take multiple rounds of government offices because opening any business in India calls for this.


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