Pagar Khata -Staff Payroll & Attendance Management
Employee Provident Fund (EPF) Scheme is a retirement benefits scheme where the employers and employees contribute monthly in equal proportion. This scheme is issued to promote savings among employees and build a retirement corpus. Sometimes, the name and other details are incorrect in the EPF Account.
Everyone should update the right information in the EPF Account to avoid any issues in the future. These incorrect details can cause hurdles during the withdrawal of EPF. Therefore, follow the respective methods for updating your EPF account.
The Employees’ Provident Fund Organisation (EPFO) provides the facility to its members regarding updating credentials in the records of EPFO. You can make changes online on the EPFO UAN Portal. The members must possess a UAN number, password and mobile number to access the EPF Account.
UAN (Universal Account Number) is a 12 digit number allotted by the EPFO to the employees. Following are some changes you can make online:
1. Change in Mobile Number:
Sometimes, people require a change in their phone number due to multiple reasons.
2. Forgot Password:
Sometimes, your old number is not active due to phone theft or any other reason.
Some changes can not be made online. For that, you have to follow the offline procedure as mentioned below:
If you wish to make changes in your father's or spouse's name, ask for the relevant application form from your employer. Fill up the required details and send the joint application form on the part of your employer and yourself to the EPFO field office.
If you wish to make changes to the Date Of Birth (DOB), you can also do that by filling up the application form. The only difference is that you need to provide is the Date of Birth proof along with the form.
If you wish to make changes in joining or leaving the organisation, you need to follow the same procedure and fill the required areas in the application form, and you are good to go.
The address change is only required at the time of Provident Fund Transfer or withdrawal. Attach your Address proof with the application. However, the EPFO portal does not allow any change of address through the portal as of now.
The Government mandates some documents for these changes. This list is exhaustive, and every employee must possess these documents.
There are some rules to make changes in the name.
Also Read: PF Calculator - Calculate EPF Online
There is a name correction form in EPF from where you can change your name easily. It can be done online as well as offline.
The PF Name Correction form is more of a letter than a document. You can use this form to correct the following details:
It has a prescribed format that must be followed:
Before proceeding further, you need some details in hand:
You can now proceed to the PF Correction Form online by following some steps:
Step 1: Go to the Employees Provident Fund Organisation Unified Portal. Put your UAN, password, and captcha displayed and sign in into your account.
Step 2: The screen will display the member profile and some tabs. Go to the 'Manage' tab and choose to "modify basic details" from the given options.
Step 3: The screen will display a new page. Enter your Adhar and other details required. After filling in the required information, click the “Update Details” option.
Step 4: The new page will display the pending requests on the part of the employee. The employer needs to confirm the same to update the requested details. However, the employee may delete this request before getting confirmation from the employer.
Name correction can occur in many instances. Marriage is one of them. After marriage, people (mostly women) require a change in their surnames or title. In this case, you are required to fill the name change form and submit it to the EPFO or online. However, it is not applicable in all cases.
Confused about how to change your father's name in UAN? Sometimes your details are correct, but you may have forgotten to enter your father's name or committed some spelling error in the father's name. You can change these details on the EPFO UAN Portal. Just follow some basic steps, and you are done.
There are many issues that a person has to face due to the incorrect details in the EPF Account. Everything will be fine until you apply for the withdrawal of retirement corpus from the EPF Account. Your claim will be approved after the verification of the details provided on the portal during registration.
Details must match else the claim will be rejected. This creates a lot of problems for the members as they are required to change the details first. You can only apply for the withdrawal once your credentials are changed. Keep a list of the issues you may face in the future so that it's easier to solve them. Some issues caused by errors in EPF details are mentioned as below:
Your application may get rejected due to a spelling mistake in your name or any incorrect data entered during the initial registration in EPFO.
While filling in the details during the initial registration, always mention the details of the nominee. A nominee is a person who will get the corpus in case of a member's death or mental incapacitation etc. Therefore, the absence of a nominee can cause hurdles in the approval of claims.
The date of joining and the date of leaving should be mentioned correctly in your EPF account. It is essential because it helps in calculating your total years and months of contribution to the EPFO. It also calculates the sum collected as EPS pension. These facts help in knowing whether it is taxable or not. If these dates are missing, it can cause unnecessary hassles.
Name correction after marriage mostly happens in the case of women due to changes in their surnames/titles. Some people also change their names before marriage. Whatever the case may be, you are required to update the necessary change as soon as possible. If the change is not updated until retirement, you will face many challenges to get the retirement claim.
This was all about updating credentials online and offline, EPF Name correction form, name change rules, how to change father's name in EPF and many more. Always remember to update the details as soon as possible to avoid any hassles in future. The whole process is mentioned above. You can download the PF correction form from this website.
1. Is employer's approval mandatory for a change in the employee’s name on EPF Portal?
Yes, the employer's approval is mandatory for changing the employee's name on EPF Portal. The employer needs to confirm the same to update the requested details. Both the employer and employee needs to send a joint application form to request the name change. However, the employee may delete this request before getting confirmation from the employer.
2. If the employer approves the name change, then how long will the EPFO take to finalise the request?
The Employees Provident Fund Organisation generally takes around 15 to 30 working days for approval. However, the length of time for approval may vary depending on the total requests they receive. In times of the COVID-19, it can go up to more than a month. It would be best if you were patient in the tough times since the process might be delayed.
3. How can you change the name in the EPF Correction Form?
The whole process is described in the above article. Please read it thoroughly. Visit https://unifiedportal-mem.epfindia.gov.in/memberinterface/ to access the form and other details.
4. How can you change your Father's name in EPF UAN Portal?
You need to follow the whole EPF correction form procedure to change your father's name in UAN. It can be done online as well as offline.
5. Is a name change mandatory after marriage?
This decision may vary as per the circumstances. Name correction after marriage mostly happens in the case of women due to changes in their surnames/ titles.
If that is the case, you are required to fill the name change form and submit it to the EPFO or online. However, it is not applicable in all cases.
Pagar Khata -Staff Payroll & Attendance Management