written by Khatabook | August 24, 2021

All About Vouchers in Tally.ERP 9

Tally ERP 9 is an accounting software broadly used by many businesses as it consists of various useful features for easy maintenance of records and analysing data. This software is constantly updated to keep in terms with the latest industry developments to do business accounting easily. Tally.ERP 9 offers transaction recording, inventory maintenance and statutory compliances. Tally Accounting Vouchers are an important tool for better maintenance of records, and it also creates a base for analysing data. You may have used vouchers in tally and may be acquainted with its role. However, if you are new to Tally ERP or want more clarity about vouchers in Tally ERP 9, you can check this article for gaining a better understanding.

What is a voucher in Tally?

Voucher in Tally is a document having all the details of a financial transaction and is required for recording them in the books of accounts. They can be easily created and modified. You can find types of Tally vouchers option in ‘Gateway of Tally’ under ‘Transactions’. There are few predefined vouchers in tally and can be viewed as Gateway of Tally > Display > List of accounts > Ctrl V [Voucher types]. The following screen will appear in the tally vouchers list:

Types of vouchers in Tally 

There are broadly two voucher types in tally. They are accounting vouchers and inventory vouchers.

Accounting vouchers in Tally can be further classified as under.

  1. Sales Voucher
  2. Purchase Voucher
  3. Payment Voucher
  4. Receipt Voucher
  5. Contra Voucher
  6. Journal Voucher
  7. Credit Note Voucher
  8. Debit Note Voucher

Inventory vouchers in Tally can be further classified as under.

  1. Physical Stock Verification
  2. Material In and Material Out Voucher
  3. Delivery Note
  4. Receipt Note

Also Read: Journal Voucher in Tally - Examples, & How to Enter Journal Vouchers in Tally

Let’s understand each Tally accounting voucher in-depth-

Tally accounting vouchers: 

1. Sales Voucher in Tally 

Whenever you sell a product or service, you record sales entries. In tally, the sales are recorded through the sales voucher. It is one of the most widely used accounting vouchers in tally. There are two modes for accounting in sales vouchers- Invoice mode and Voucher mode. You can use either of them. You can print the copy of your invoice to the party in Invoice mode. In Voucher mode, you can record the transaction for statutory purposes where you don’t need to print the invoice document. 

You get great flexibility with Tally ERP 9. If you want to change the mode of your transaction, you can do so with the help of the Toggle button, and your screen will be adjusted with the relevant data making it user-friendly. You can mention the complete details of all the items you sell along with units, quantity and rate. You can also activate GST calculations if they are applicable to you.

Example of Sales Voucher in Invoice Mode:

Example of Sales Voucher in Voucher Mode:

2. Purchase Vouchers in Tally

Whenever you purchase a product or service, you record the purchase entry. In tally, this is recorded through the purchase voucher. It is also one of the most widely used vouchers in tally. There are two modes for accounting in purchase vouchers- Invoice mode and Voucher mode, as mentioned in the sales voucher. You can use either as you see fit. You can print the copy of your invoice to the party in Invoice mode. Whereas in Voucher mode, you can record the transaction for statutory purposes, and you don’t need to print the invoice document. You can also change the mode of transaction like in the sales voucher in Tally. 

Example of Purchase Voucher in Invoice Mode: 

Example of Purchase Voucher in Voucher Mode:

3. Payment Voucher in tally

All the functions of a payment transaction are available in Tally. You can have all the necessary details like instrument number, Bank name, balance available, etc. After passing the entry in the payment voucher, you can also print the cheque. You can look at the list of cheques that need to be printed by going to Banking and clicking on Cheque Printing. Tally.ERP 9 supports around 500 banks from both India and foreign countries. After the payment is made, you can generate and share the payment receipt with your supplier and keep them updated regarding payments. 

4. Receipt Voucher in Tally

When you receive payment, you can record that transaction in the receipt voucher. You will even get a prompt for the pending payments from your customers. You can record transactions when you receive the payment and select the correct mode to receive the payment- cash, cheque or other modes- and mention the relevant instrument number. With receipt vouchers, now you can maintain transparency of your sales with your clients effectively. 

5. Contra Voucher in Tally

Contra Voucher is used when either side of the entry has cash, bank or multiple banks involved. Generally, any cash deposit, withdrawal, transfer amongst different accounts are recorded in a contra voucher. You can also generate a cash deposit slip and mention the denominations of the currency involved in such a transaction.

6. Journal voucher in Tally

This voucher can be used for multiple reasons. Some use it for sales, purchases, depreciation; any adjustment entry can also be done using this voucher in Tally. This voucher is available in both accounting and inventory vouchers in Tally. In inventory mode, the entry relating to the movement of goods can be passed.

7. Credit Note Voucher in Tally

Credit Note entry is passed when there is a sales return transaction. This voucher usually remains deactivated by default. You can activate it by pressing F11 and configuring features in invoicing. You can refer to the original sales invoice against which this entry is passed to keep track of such transactions. When a party is selected, you will come across the list of invoices against which this credit note voucher is used. Credit notes can also be used either in invoice mode or as voucher mode as could be used in Sales Voucher.

To Activate the Credit Note and Debit Note feature, you can select F11 and activate the credit and debit note feature as under:

8. Debit Note Voucher in Tally

Debit Note entry is passed when there is a purchase return transaction. This voucher is deactivated by default. You can activate it by pressing F11 and configuring its features. You can refer to the original purchase invoice against which this entry is passed for maintaining track of such transactions. When a party is selected, you will come across the list of invoices against which this Debit note voucher is used. Debit notes can also be used either in invoice mode or voucher mode as utilised in Purchase Voucher.

Also Read: Shortcut Keys in Tally Prime 

Inventory vouchers in Tally ERP 9:

1. Physical Stock Verification Voucher in Tally

This voucher maintains the list of inventories in a company. Generally, businesses count physical stock verification periodically and keep a record of the same through this voucher. This helps to keep inventory control in check. You can mention the name, quantity, rates, godown, batch/ lot no, manufacturing date, expiry date, etc. You can easily find which godown has how many goods and of what value. This can help in management decision making and maintain the numbers in the physical inventory and accounting books.

2. Material In and Material Out Voucher

This voucher is widely used for those businesses where workers are involved. It helps to keep track of inventory sent and received from a worker. You can activate this voucher by pressing F11 and configuring features. You can mention details like the item's name, rate, and quantity for better records maintenance. You can monitor the periodicity for which the goods have been with the job worker and when they were received. This is necessary for GST compliance as well.

3. Delivery Note Voucher

This voucher is used to record the delivery of goods. It is also referred to as Delivery Challan. It also has additional features wherein you can enter the vehicle number, dispatch document number, bill of lading, and other details. 

4. Receipt Note Voucher

This voucher is used to record the receipt of goods from the suppliers. It also has additional features wherein you can enter the vehicle number, dispatch document number, bill of lading, and other details. 

Order vouchers in tally

Apart from Tally accounting voucher and Tally inventory vouchers, tally also provides order vouchers. They are purchase orders and sales order vouchers. They help in managing the whole transaction cycle of an order. You can even record post-dated sales and purchase order vouchers.

Shortcut keys for voucher types in Tally ERP

Tally provides shortcut keys for faster usage and easy facility to the users. They have been tabulated as under:

Voucher type

Shortcut key

Sales

F8

Purchase

F9

Contra

F4

Payment

F5

Receipt

F6

Journal

F7

Credit Note

Ctrl + F8

Debit Note

Ctrl + F9

Physical Stock

Alt + F10

Material In

Ctrl + W

Material Out

Ctrl + J

Delivery Note

Alt + F8

Receipt Note

Alt + F9

Sales Order

Alt + F5

Purchase Order

Alt + F4

These shortcut keys will save you time, and you can work faster with their help.

Conclusion

We hope you have understood the types of vouchers in Tally and their use and importance from this article. They are a great tool in maintaining your records to analyse your profits and inventory easily. The different Tally voucher types also make it easier for you to use and modify data easily. You can start by trying with Inventory and tally accounting vouchers for using Tally in your initial steps. Moreover, you can download Biz Analyst for simplifying your business with Tally. With this app, always stay connected to your business, manage remaining payments, and analyse sales growth. You can also create data entry and increase sales team productivity using Biz Analyst.

Frequently Asked Questions

1. What is a voucher in Tally? Why is it used?

A voucher in Tally is a document having all the details of a financial transaction and is required for recording in the books of accounts. It helps in easy recording and modifying of records with many added functionalities needed for a business.

2. What is a payment entry in Tally?

A payment entry is used to record all the payments made through cash mode or banking channels. It will help to record all the payments made with the mode, instrument number, party, and other details.

3. What are the different accounting voucher in Tally?

The following vouchers are included in accounting vouchers:

  1. Sales Voucher
  2. Purchase Voucher
  3. Payment Voucher
  4. Receipt Voucher
  5. Contra Voucher
  6. Journal Voucher
  7. Credit Note Voucher
  8. Debit Note Voucher

4. Which vouchers in Tally are included in inventory vouchers?

The following vouchers are included in inventory vouchers:

  1. Physical Stock Verification
  2. Material In and Material Out Voucher
  3. Delivery Note
  4. Receipt Note

5. What are Credit Note Vouchers and Debit Note Vouchers?

Credit Note voucher is used to record sales return transactions, and debit note transaction is used to record purchase return transactions. You can also mention the reference of original invoices for recording these notes.

6. What can we use for maintaining records of inventory?

  • In tally, you can record your inventory stocks in inventory vouchers. 
  • You can record inventory on hand, the location, quantity, rate, and other details. You can also easily update the changes. 
  • If goods are sent or received from job workers, they can be recorded in the material in and material out the voucher.  
  • You can also maintain a record of goods sent to customers and goods received from parties in Delivery Note Voucher and Receipt Note Voucher.

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