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written by Khatabook | December 21, 2021

Best Relieving Letter Templates

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Experience letter, also known as a relieving letter, is a required document when applying for new jobs. On the last working day or at the employee's request, the employer issues a relieving certificate. This relieving letter has the company's letterhead where an employee worked and is signed by an authorised person, such as the company's HR manager.

The importance of a relieving certificate cannot be understated; a relieving letter is an important document that the company requests from a new hire. It is a well-organised document that highlights the new hire's previous employment experience. We'll show you some relieving letter samples to assist you in understanding what's included in them.

What is the purpose of a Relieving Letter?

 When an employee leaves an organisation and has served their notice period, they are given an official document stating that they are relieved of all obligations and responsibilities, known as a relieving letter.

 The relieving letter content contains the joining date, designation, annual CTC, last working details, and other important employment details.

 It's also known as an experience letter, and it's one of the most significant documents to have when an employee wants to move on to the next firm since the letter will be used as a background check.

Relieving Letter Content

 Knowing what to include in a relieving letter is challenging, but it is critical for an employer. Not only should all pertinent information about the individual be provided, but it should also be done methodically. 

 So, if you're wondering what a relieving letter looks like, here's step-by-step guidance on how to write one: 

  • Issuance Date of the Letter

 The date of the letter's issuance should be included in the first section of the relieving letter format. 

  • Details about the employee

Following the date, the departing employee's private information, including their full name, employee no., department, designation, and the organisation's name must be mentioned.

  • Subject or Reference

 In only one line, this section would summarise the letter's main points. Otherwise, type 'Relieving Letter' in the subject line. 

  • Details of the Employee's Resignation

 The second step in the relieving letter format is to inform the employee of their resignation in the first paragraph following the salutation. It provides the employee's designation and the date on which they will be relieved of their obligations. 

  • An Expression of Appreciation

 The second paragraph of the relieving letter template should reassure the employee that they will be paid in full and final within a certain time frame. Following the assurance, express gratitude for the employee's services to the company and wish them well in their future endeavours with a word of appreciation. 

  • Signature

After finishing the primary text of the letter, sign it and include the employer's name, designation, and date of issue after concluding with 'sincerely'.

Also Read: Understanding Income Tax Allowances and Allowed Deductions for Salaried Individuals

The Importance of a Relieving Letter

 A relieving letter is an important document that you need as a professional. It can be used for: 

  • Proof to a prospective employer that you have left your prior employer
  • Proof that you have paid off all of your prior employer's debts (if any)
  • You must provide proof that you do not have any company data or internal property.

Relieving Letter Sample Format

 Now that you know the principles of relieving letter format, here are some examples of what an ideal letter should look like: 

Also Read: 

Sample of relieving letter 

Sample 1

Date: 14th June 2021

To,

Anmol Wadhwa

Emp No – 3113

Manager Marketing

Subject: Relieving Order Letter

 

Dear Anmol,

This is in furtherance to your resignation letter dated 1st May 2021, wherein you had requested to be relieved from your services with effect from 1st June 2021. We wish to inform you that your resignation has been accepted and you are being relieved from your position of Manager Marketing with Infosys Ltd. With effect from 1st June 2021.

Your final settlement will be processed and credited to the account you specified during your employment within the next 30 days. We appreciate your contribution to Infosys Ltd. And wish you all the best for your future endeavours.

Thanks and Regards,

Komal Agarwal

Manager HR

Relieving letter format doc 

Sample 2

 

Date: 15th April 2021

Mr Saket Dhanania

103-C, Block D

Singhania Apartments, Lajpat Nagar

New Delhi – 110024

Subject: Relieving Letter

 

Dear Mr Dhanania

We are writing in response to your resignation letter dated March 1, 2021, in which you requested that your services be terminated on May 31, 2021. We want to tell you that the Company has accepted your resignation request, and you will be released of all duties from May 31, 2021.

We would appreciate it if you could please hand over all of the company's goods, including the laptop and locker keys, to Mr Puneet Arora, the HR executive. Please hand over all company documents, including brochures, files, and communications, to Mr Ronit Goyal from your team.

We would like to remind you of the terms of your appointment. According to the agreement signed on March 15th, 2017, you will be required to preserve strict confidentiality regarding Priom Technologies even after your employment is terminated for one year, beginning with your relieving date.

 

We would also like to reaffirm that all of our agreements with the company are still in effect.

We wish you the best of luck in your future endeavours.

Regards,

Amrita Gupta

Human Resource Manager

Priom Technologies

Relieving letter format word

Sample 3

Date: 30th September 2021

Radisson Exports Pvt. Ltd.

Mumbai

Akshat Dhawan

Business Consultant

Sales and Marketing

Subject: Relieving certificate

 

Dear Akshat,

This letter/email is to confirm and accept your resignation letter dated August 31, 2021, from the position of business consultant at Radisson Exports Pvt Ltd, effective October 15, 2021.

Please return the business belongings as soon as possible before or on the last working day in the company, and please find attached documentation about employee perks, last wages, and benefit coverage, among other things. Please get in touch with the human resources department via business email if you have any questions.

Thank you for all of your hard work over the years; we wish you the best of luck in your future endeavours.

Sincerely,

Shalini Bhanot

HR Manager

Relieving letter format in word 

Sample 4

 

Date: 3rd January 2021

Akansha Sharma

Guest Teacher/Lecturer

Indian Institute of Technology, Kharagpur

Subject: Relieving Letter

Dear Akansha,

This is in response to your resignation as a Guest Teacher/Lecturer at the Indian Institute of Technology, Kharagpur. We would like to tell you that we have accepted your resignation from this job, and you will be relieved of your duties as of March 1, 2021.

Please visit the principal's/ dean's office in Block B of the Institute's building within 90 days to check your paperwork and obtain your full and final payment. We are grateful for your contributions and mentoring at the institute. We wish you the best of luck in the future.

Regards,

Principal/Dean

Signature

Relieving letter word format 

Sample 5

 

8th March 2021

Techno Skills Ltd.

Rohini, New Delhi

Avinash Sen

Senior Content Associate

Content Marketing

Dear Avinash,

Your resignation from the role of Senior Content Associate has been received and accepted as of March 9th, 2021. We're sad to see you depart, but we know you'll be successful in whatever endeavour you pursue with the highest professionalism and skills you possess.

Please return the Techno Skills properties as soon as possible, before or on the last working day in the organisation. We have attached documents about the provident fund, gratuity, full and final amount calculation, and other items. If you have any questions, don't hesitate to contact the Human Resources department at hr@technoskills.com or 919003141044.

It has been a true pleasure working with you and having you as a member of the Techno Skills team. We wish you the best of luck in your future endeavours.

Sincerely,

Sonia Mathur

Manager Human Resource

Techno Skills Ltd.

Relieving letter sample

Sample 6

Harsh Chamaria

HR Manager

Medic Biotech Pvt. Ltd.

18, Nariman Point

Mumbai

Maharashtra

 

Date: 31st March 2021

 

Angel Maria

303, Bandra East

Mumbai – 400051

Maharashtra

Dear Mr Maria,

This is in response to your letter of resignation dated January 31, 2021. This is to notify you that the management has accepted your request and has decided to release you from your position as senior researcher at Medic Biotech Pvt. Ltd. at the end of your usual working hours on April 30, 2021.

This has been communicated to the R&D department, and all financial formalities, including your complete and final compensation, will be handled once you have provided your no dues certificate. We also appreciate the feedback you provided at the exit interview. Please find your experience certificate enclosed with the letter.

If you have any questions or concerns, please get in touch with the HR department.

We wish you the best of luck in all of your future endeavours.

Harsh Chamaria

HR Manager

Medic Biotech Pvt. Ltd.

Format of relieving letter 

Sample 7

Date: 28th March 2021

Ms Ananya Dutta

Sub: Relieving Letter

To Whom It May Concern

This letter is to attest that Ms Ananya Dutta worked for us as an "Executive-Recruitment" from May 10th, 2016, to March 9th, 2021. She has been freed of her duties as of March 9, 2021, following her resignation on December 9, 2021.

 

With Best Wishes,

Yours Sincerely,

For XYZ Pvt. Ltd.

Human Resource Manager

Job Relieving Letter from Employee

For your reference, here's an example of relieving mail format from an employee, as well as a format for a relieving letter. You can use the sample below to send a relief request email to your manager.

 Sir/Madam,

 This is in response to my resignation from the position of Marketing Manager, Emp ID: 4140/IN, with effect from July 25, 2021. I want to request you to release my relieving letter as soon as possible.

All of my handover and departure procedures, including the 30-day notice period, have been completed. My last day with the company was July 25, 2021. I'd also like to take this opportunity to thank you for your assistance and advice during my time at the organisation.

Please release the experience letter/relieving letter as soon as possible because I must submit it to my new organisation by September 1, 2021.

Thank you very much and best regards,

Your name  

Also Read: Basic Salary in India - Explained with Calculation

Conclusion

 Although there is no one specific relieving letter format, the information in the documents is similar for all organisations. The text should be written in a professional tone and organised in a logical order. Employers should be aware that this document will represent their firm, as their company's name appears on it. As a result, it must be done correctly. 

Follow Khatabook for more such tips and information related to business, salary, GST, taxation, accounting and more.

FAQs

Q: Is it acceptable to resign via Email?

Ans:

It depends on your company's policies; some accept resignations through email. However, it is usually preferable to quit your employment via a physical resignation letter. However, in some cases, you may be unable to do so; in such cases, you may send your resignation via email

Q: What is a Letter of Acceptance of Resignation?

Ans:

The document where the employer accepts the employee's decision to quit is known as a resignation acceptance letter. It includes information such as the employer's acceptance of the employee's resignation, a request to return company-owned property, and words of gratitude and appreciation.

Q: Is issuing relieving letters from companies compulsory?

Ans:

Although it is not compulsory, many employers require them as confirmation that you are no longer linked with your previous employer and that you have finished all necessary paperwork with them.

In some companies, you'll be required to submit your resignation letter to the human resources department. If you don't, the years you worked for your former firm will not be included as experience years.

Q: Can employers deny relieving letters?

Ans:

Employers can refuse to send relieving letters for employees who have gone missing, whose service is subpar, or who have only worked for the company for less than six months. Suppose you've followed all procedures and formalities and still haven't received your relieving letter. In that case, you can encourage the person in charge to send it to you as soon as possible via email, phone, or face-to-face interaction.

Q: What Is the Difference Between a Resignation Letter and a Relieving Letter?

Ans:

A resignation letter expresses your desire to leave the organisation for which you currently work. The employee writes it. A resignation letter formally informs your management that you are leaving the company and that another individual should be hired to replace you and take over your responsibilities.

A relieving letter is a standard letter issued to an employee when they are about to leave an organisation. It is the traditional technique of informing the employee that their resignation has been accepted and relieved of their duties and obligations based on the business agreement authorised by them.

The employer issues the relieving letter. As a result, it is critical for the prospective employer. If you do not receive a relieving letter, you may not obtain your joining letter from the new company. 

Disclaimer :
The information, product and services provided on this website are provided on an “as is” and “as available” basis without any warranty or representation, express or implied. Khatabook Blogs are meant purely for educational discussion of financial products and services. Khatabook does not make a guarantee that the service will meet your requirements, or that it will be uninterrupted, timely and secure, and that errors, if any, will be corrected. The material and information contained herein is for general information purposes only. Consult a professional before relying on the information to make any legal, financial or business decisions. Use this information strictly at your own risk. Khatabook will not be liable for any false, inaccurate or incomplete information present on the website. Although every effort is made to ensure that the information contained in this website is updated, relevant and accurate, Khatabook makes no guarantees about the completeness, reliability, accuracy, suitability or availability with respect to the website or the information, product, services or related graphics contained on the website for any purpose. Khatabook will not be liable for the website being temporarily unavailable, due to any technical issues or otherwise, beyond its control and for any loss or damage suffered as a result of the use of or access to, or inability to use or access to this website whatsoever.
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Disclaimer :
The information, product and services provided on this website are provided on an “as is” and “as available” basis without any warranty or representation, express or implied. Khatabook Blogs are meant purely for educational discussion of financial products and services. Khatabook does not make a guarantee that the service will meet your requirements, or that it will be uninterrupted, timely and secure, and that errors, if any, will be corrected. The material and information contained herein is for general information purposes only. Consult a professional before relying on the information to make any legal, financial or business decisions. Use this information strictly at your own risk. Khatabook will not be liable for any false, inaccurate or incomplete information present on the website. Although every effort is made to ensure that the information contained in this website is updated, relevant and accurate, Khatabook makes no guarantees about the completeness, reliability, accuracy, suitability or availability with respect to the website or the information, product, services or related graphics contained on the website for any purpose. Khatabook will not be liable for the website being temporarily unavailable, due to any technical issues or otherwise, beyond its control and for any loss or damage suffered as a result of the use of or access to, or inability to use or access to this website whatsoever.