written by Khatabook | January 19, 2022

Format for Income Tax and TDS Password with Examples

Many of us become confused when accessing PDF files downloaded from various government websites. Many papers on the Income Tax and TDS websites require different passwords to open the PDF files downloaded from the respective websites. It can become difficult for an individual to remember all sorts of formats for accessing PDF passwords. For this purpose, the following blog is dedicated to how to manage passwords and the format for I-T and TDS Passwords. Whether it's a pan card pdf password or a password for form 16, we've covered it all.

Did you know?

59% of people use the same password in their social media accounts!

Importance of Password

Passwords play a critical role in ensuring the information is not accessed illegally or unethically. It acts as a line of defence by protecting our information online. A strong password must consist of one lowercase, one number and a special character. Important documents such as PAN, Form 16, PAN card etc., have different formats of passwords to protect personal information. 

Example of a strong password: c21give@we!

Password formats

Let's look at the format of all these different kinds of passwords. 

  • PAN Card

The Indian income tax department issues a laminated card that contains the unique Permanent Account Number (PAN) and other identifying information for anybody who has applied for a PAN Card.

A PAN number is a 10-digit alphanumeric code used to group all of an individual's interactions with the IT department. This category includes tax payments, TDS/TCS credits, and other similar transactions.

The PAN number is used to maintain track of a person's financial activity and is required for filing income tax returns and refund claims. Apart from that, the PAN card can be used to confirm identity. A valid Pan card is required to open a bank account, invest, and obtain a loan. 

The IT Department's ten-digit unique alphanumeric number can also be obtained online. The Income-tax department issues an e-PAN card, a digitally signed PAN card issued in electronic or digital format.

Password Format: DOB in (“DDMMYYYY” format)

Example: If your date of birth is 31st May 1995, the PAN card password to open the e-PAN card would be 31051995.

  • Aadhaar Card

The Unique Identification Authority of India (UIDAI) issues Aadhaar cards, which have unique 12-digit numbers. This one-of-a-kind number is generated using the person's biometric data, such as fingerprints and iris scans, and demographic data, such as address and date of birth. It's used for things like proving your identification, opening bank and Demat accounts, and more.

The government has enabled E-Aadhaar, which is your Aadhaar card in a digitized version, similar to PAN.

Password Format: First four letters of Name in Capital letters and your Year of Birth (YYYY)

Example: If your name is Atul and your date of birth is 3rd March 1984, the password to open the e-Aadhaar card would be ATUL1984.

  • Tax Deduction at Source (TDS)

TDS was created to collect tax at the point of generation of an individual's income. It is a tax collection mechanism used by the government to reduce tax evasion by collecting revenue (partially or entirely) at the moment it is generated rather than at a later date.

TDS is deducted from various sources, including salary, interest, commissions, dividends, and so on. It is based on the idea that anyone making certain payments to anyone else must deduct tax at source at the rates set out in the Income Tax Act and deposit it into the government's account.

According to Section 203A of the Income Tax Act of 1961, anyone who deducts or collects tax at source must apply for a Tax Deduction and Collection Account Number (TAN). On numerous papers such as TDS/TCS Statements, Return Statements, Challans, and so on, persons deducting or collecting tax at source utilize the TAN Number.

Also Read: Difference between Form 16 and Form 16A

What is TAN No?

The Income Tax Department of India issues a 10-digit alphanumeric number called a Tax Deduction and Collection Account Number.

As previously stated, anyone deducting or collecting tax at source must include the TAN given by the Income Tax Department on all TDS/TCS Returns, as required by section 203A of the Income Tax Act, 1961.

The deductor receives a provisional receipt from the Tax Information Department/ TIN Facilitation Center (TIN-FC) after filing the e-TCS or e-TDS return. This provisional receipt is regarded as proof that the individual/Company genuinely filed the assessed return's e-TDS or e-TCS. Every provisional receipt is assigned a unique 15-digit provisional receipt number (PRN). This receipt number will serve as a future reference for the tax return for that quarter of the fiscal year.

This provisional receipt number can be used for the following purposes:

  • To download Form 16 or Form 16A through TRACES
  • To download consolidated files from TRACES
  • The provisional receipt number should be mentioned in the next quarter’s regular TDS return

How to open a TDS Provisional Receipt/ Acknowledgement?

Password Format: TAN No. in lower case

Example: If your company’s TAN No is HYDD0131E, the password would be hydd0131e.

What is Conso File?

The consolidated data of the processed statements (regular and corrective) for the relevant financial year, quarter, and form type is contained in the console file.

Conso file gives facts about all past corrections made in the relevant statement when correcting for a specific Financial Year, Quarter, and Form Type. This conso file can be uploaded to the Return Preparation Utility (RPU) to facilitate correction. This file is updated when a correction is filed for a specific Financial Year, Quarter, or Form Type.

How to open a TDS Conso File?

Password Format: TAN number and Request number

Example: If your company’s TAN No is HYDD0131E and the request to download the consolidated file is 5443, the password would be hydd0131e_5443.

What is a Justification Report?

A justification report is submitted while processing the deductor's statement for a specific quarter of the financial year. When a TDS deductor files a statement, the Income Tax Department detects numerous defaults or errors documented in a justification report. The report contains in-depth information about the statement. In the justification report, the following information is provided about the statement:

  • Errors and defaults that need to be fixed
  • Details on how to pay the required interest, fees, and dues
  • Clarifications on the identified errors

Justification reports prove that a course of action that addresses a problem or improves performance is justified. They offer solutions that result in financial savings or advantages and the avoidance of transactional ambiguity. The taxpayer must provide convincing reasons and accompanying evidence to justify the recommended adjustments to generate an effective report. It is critical to maintaining complete transparency throughout the process.

How to open a TDS Justification Report?

Password Format: JR_<TAN>_<Form Type>_<Quarter>_<FY>

Example: If your company’s TAN No is HYDD0131E, the TDS return form filled is 24Q, and the period was quarter 3 of the financial year 2019-20, then the password would be JR_ HYDD0131E _24Q_Q3_2019-20

How to extract the TDS certificate zip file?

Every time we download Form 16 or Form 16A from TRACES, we know it's in text file format. We cannot issue this text file certificate to the deductee; hence it has become necessary to convert it to a PDF file. As a result, we must provide the password for extraction while extracting the files using the "PDF converter program."

Password Format: TAN in Upper Case

Example: If your company’s TAN No is HYDD0131E, then the TDS certificate password would be HYDD0131E

How to extract the 26AS zip file?

TRACES allows taxpayers to view/download 26AS. 26 AS can be viewed in HTML format online, but 26AS is available in two formats for download:

  • PDF
  • Text

Password Format: Date Of Birth in (“DDMMYYYY” format)

Example: If your date of birth or company’s date of incorporation is 15th March 2007, the password would be 15032007.

  • Form 16A and 16A

Form 16A is a TDS (Tax Deducted at Source) certificate with Form 16. Form 16 is only for salary income, while Form 16A is for TDS on other types of income. When TDS is deducted for fixed deposits, insurance commissions, rent revenues, or any other income on which TDS is deducted, Form 16A will be issued.

  • Form 27D

Form 27D is a (Tax Collected at Source) TCS Certificate certifying the amount of TDS deducted, nature of payments and the TDS Payments deposited with the Income Tax Dept.

Password Format: PAN (first 5 letters in uppercase) and DOB (“DDMMYYYY” format)

Example: If your PAN No is YNCPL3137D and your date of birth is 29th June 1980, the password would be YNCPL29061980.

  • Form 16B

A purchaser, i.e. a deductor, issues Form 16B to a seller as a TDS certificate. It assists taxpayers in determining the overall amount of tax deducted at the source when buying a home. The deductor deposits the tax amount with the Income Tax Department. Form 16B is a certificate that shows the entire TDS deducted in the event of a property sale.

Password Format: Date of Birth of the Buyer (in DDMMYYYY format)

Example: If the date of birth of the buyer or purchaser of the property is 5th January 1985, the password would be 05011985.

  • Form 26AS

Form 26AS is a consolidated yearly tax statement that includes information on taxes deducted at source, taxes collected at source, advance tax paid by the assessee, and self-assessment tax. This data pertains to a Permanent Account Number (PAN).

The form also includes information on the sale or purchase of the real estate, mutual funds, cash deposits or withdrawals from a savings account, and so on. When filing their income tax return for the year, an assessee can claim the tax deducted on their Form 26AS.

Password Format: Date of Birth (in DDMMYYYY format)

Example: If the date of birth of the individual taxpayer or the date of incorporation of a corporation is 19th November 2003, then the password would be 19112003

  • Income Tax Intimation

Intimation u/s 143(1) is a summary of the information you've provided to the Income Tax Department and the information the Income Tax Department has examined while processing your return.

The intimation u/s 143(1) essentially provides the following information:

  • Information about the assessee, such as name and address
  • Information about filing an income tax return, such as the acknowledgement number and the filing date
  • Reference number for communication
  • Refund sequence number
  • Tax calculation based on the information you provided on your tax return
  • Tax as Computed under section 143(1) As per Department

Password Format: PAN No. in the Lower case along With Date of Birth in Lower Case

Example: If your PAN No is LOIPF0943Z and the date of birth is 1st May 1981, then the password would be loipf0943z01051981

Also Read: How To File ITR (Income Tax Returns) Online – Income Tax E-filing Guide For FY 2020-21

  • ITR V

The Income Tax Department sends an Income Tax Return Verification (ITR-V) acknowledgement once it successfully receives the taxpayer's income tax return.

Password Format: PAN number (lowercase alphabet) and the DOB (“DDMMYYYY” format)

Example: If your PAN No is VCTPH1334N and the date of birth is 25th June 2004, then the password to open the acknowledgement of your filed return would be vctph1334n25062004

Conclusion

You can now understand the significance of the passwords given earlier in terms of their utility. It's a good idea to write down the password formats so that they'll come in handy while you're doing your routine tax work and save you time; it is always useful to know the form 16 password or pan card passwords, right? We offered a quick overview of the tool and the password to open it, as well as several samples, in this blog. 

For the latest updates, news blogs, and articles related to micro, small and medium businesses (MSMEs), business tips, income tax, GST, salary, and accounting, follow Khatabook.

FAQs

Q: What is the password for opening form 16?

Ans:

Form 16 is a TDS certificate that is password protected. The password to open form 16 would be the first five characters of the PAN number in uppercase letters (capital letters) and the employee's DOB in DDMMYYYY format.

Q: What is the distinction between Form 16A and Form 16B?

Ans:

Other sources of income, such as earnings on fixed deposit assets, mutual funds, and other capital gains, can supplement a person's pay. Many of these returns are subject to income tax at a rate set by the government from time to time, and banking institutions are required to deduct tax at source and send you the TDS certificate known as form 16A.

It includes the tax deducted at source on revenue obtained from the sale of immovable property other than agricultural lands, such as land and buildings. About the TDS deducted and submitted with the government, the buyer of the property would be required to issue Form 16B to the property seller. The buyer does not need a TAN number to deposit TDS; all they need is their PAN number.

Q: What is the difference between a Conso File and a Justification Report?

Ans:

Justification reports detail any mistakes or defaults encountered while processing the deductor's TDS return. The TDS returns processed for a specific financial year, quarter, and form type are listed in the Conso file. Both of these files can be used to file a TDS rectification return.

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