E-Invoice Process in Tally Prime and Reasons for Rejection

IRN:

Date:

Details of Supplier

GSTIN

Legal Name

Trade name, if any

Address

Serial No. of Invoice

Date of Invoice

Details of Recipient (Billed to)

Details of Consignee (Shipped to)

GSTIN or UIN, if

available

Name

Address

State (name and code)

Type of supply –

B to B supply

B to C supply

Attracts Reverse Charge

Attracts TCS

GSTIN of operator

Attracts TDS

GSTIN of TDS Authority

Export

Supplies made to SEZ

Deemed export

Sr.

No.

Description of Goods

HSN

Qty.

Unit

Price (per unit)

Value

Discount, if any

Taxable value

Central tax

State or UT tax

Integrated tax

Cess

Rate

Amt.

Rate

Amt

Rate

Amt.

Rate

Amt.

Freight

Insurance

Packing and Forwarding Charges etc.

Total

Total Invoice Value (In figure)

Total Invoice Value (In Words)

Errors shown by IRP

Reason for Error

Solutions

The field Location must be a string with a minimum length of 3 and a maximum length of 50

The GST INV 01 has a specified location. It is not as per the form

Field location refers to the location of the supplier. Depending on your business operation, this can be either the same or different from the location where your supplies are shipped from. It must be within 2 or with a maximum of 30 characters without any special characters.

The document number doesn’t match the regular expression

The document number is not as per the required format

A document number must be as follow:

1. It should not start with zero or can not be empty 
2. It should not exceed 16 characters excluding space.
3. Special characters like /, -, etc can not be used as a document number either; it should be included in a sequence of the document numbers.

The document date should not be a further date.

Bills or invoices cannot be generated for a future date

E-invoices should be generated for the current date only even though the supply will take place at a future date

The State Field is required

The state code is missing in the document

The GST portal has issued a state code for every state for distribution of Integrated Goods and Service Tax, ensuring you enter the correct state code from the dropdown list there.

The field address 1 or address 2 must be a string with a minimum length of 1 and a maximum length of 100

Address 1 is not as the GST INV 01 form

The address should not exceed the length of 200 words, 100 each for address 1 and address 2

The pin code does not match with the state code of the supplier

Incorrect pin code of the state

You have entered an incorrect or invalid pin code of the buyer or it is a pin code that does not match with the pin code assigned for that particular state.

Error Message

Error Code

Reason

Solution

The distance between the pin code is too high or low

4013

The distance specified in the e-invoice does not match the actual distance between the place of the supplier to that of the buyer

There is a distance calculator developed by the E-Way bill system on the portal. However, a Difference of 10% of the total distance will be allowed additionally.

The GSTN cannot recognize the JSON file which has been uploaded  

2140

The JSON used is not as per GST INV 01 Form

Go to the API portal for details 

Invalid Supplier State code

2259

State code mentioned is incorrect

Pass the correct state code in the supplier details

Your login credentials are not correct 

2146

You have login in with a different credential with the IRP portal

Please recheck the login credentials and try again.

Unable to sign the invoice please try after sometime 

2147

There is difficulty in reporting the invoices to the IRP 

Please check your internet connection and try again after some time

Duplicate INR

2148

Entered IRN does not exist or is invalid

Check IRN correctly and enter again

Supplier GSTIN is required

2155

Supplier GSTIN is missing in the e-invoice

It is important that the GSTIN of both the supplier and Recipient of goods or services or both should be incorporated in the invoice so that seamless credit can flow from supplier to recipient. 

Invalid format from date - (The correct format is DD-MM-YYYY)

2156

You are writing the date in a wrong format

The specified date format is dd/ mm/ yyyy. Please make sure you write the date of the invoice in the correct format

Invalid value for reverse charge applicable field

2159

Values have been incorrectly entered for a supply under reverse charge

Please refer to the relevant JSON scheme for correct values

Reverse charge is not applicable for this transaction

2162

Transactions are not covered under reverse charge

The reverse Charge Mechanism was introduced under GST for registered recipients who are receiving a supply of goods or services from an unregistered person to which tax is chargeable, the recipient of goods or services, or both are required to pay tax. Normally, the Supplier of goods or services is required to pay tax. However, Tax under Reverse Charge is not applicable to all taxable supplies; rather, The Central Board of Indirect tax and Customs has a notification of a long list of taxable events to which tax is required to be paid under reverse charge by the recipient. Thus, if the supply is not chargeable to tax under reverse charge, This error will pop up.

Invalid HSN Code 

2167

You entered an incorrect HSN number

Harmonized System of Nomenclature short for HSN Code is required to be mentioned on the invoice issued by the supplier. 

Currently, A registered person having annual turnover in the preceding Financial year is equal to or less than ₹5 Crores is required to mention a 4 digit HSN code on every B2B supplies made by him. While for B2C supplies, he is required to mention 4 digit HSN code which is an optional compliance.

For a registered supplier having annual turnover in the preceding Financial year is more than ₹5 Crores. Then, they are required to mention a 6 digit HSN code on every invoice issued by them