written by | October 21, 2022

Important Guide on How To Take Backup In Tally ERP 9 For Knowledge

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Table of Content


Tally ERP 9 was developed and designed by Tally Solutions Pvt. Ltd. in early 2006 as version 8.1. Since then, the software has evolved into the leading accounting ERP reporting software with more than 7 million paid Customers.

Did You Know? In 2020, Bharat Goenka, co-founder and managing director of Tally Solutions, won the Padma Shri Award in the field of Trade and Industry.

Cloud-based Tally: Is it Possible?

With increasing internet penetration in India, Cloud Computing is becoming more popular, replacing conventional hardware-based computing at a relatively low cost. With the advancement in cloud computing, Tally can also be installed on clouds like Microsoft Azure or other could platforms. Since Cloud Computing is powered by strong Hardware on the server, the Software can run smoothly with seamless performance.  

Tally on Cloud platforms has enabled businesses to access accounting reports, online data, and resources anytime, anywhere. The new tally is designed to download backup from the cloud very easily, safely, and conveniently. 

Why is It Important to Back Up Tally ERP 9 Data?

Tally Data comprises accounting reports, vouchers, analysis reports, and other resources that the businesses have significant importance in decision making and to know the performance of the businesses. These data are important, and backing up regularly ensures that the important data does not get lost. 

Financial and accounting data and reports are like the health barometer for a business. When they get lost it could cost a lot and may be regarded as a management failure. Thus, backing up these data is of most importance. Here are a few reasons that you should backup data from tally ERP 9 -

Also Read: How to Use Tally Ledger Groups List and Accounting Groups

  •  Secure Data from Virus Attacks

Cyberattacks are getting very common in the world. Companies usually face a lot of difficulties in countering these hardships. Cyberattacks corrupt the data in the computer system or over the internet that may not be recovered easily. Thus, backing up the financial data in secure locations helps companies to protect their data from any cyberattacks. 

  •  Ease to Management 

Entities face many difficulties in their day-to-day operations and can experience hardship in data management during its restoration. The manual recovery process may prove to be inconsistent. Most data recovery solutions help you create a complete backup strategy for your data while creating a remote backup and managing the data inside. Backing up data can helps the management in times to face any crisis of data loss. 

  •  Backup in Case of Sudden Power Outages 

Power failures often happen unannounced. One of the adverse effects is hard drive damage. If you only store your data on the hard drive, you run the risk of losing everything as it can wipe away all stored files. With an advanced and secure data recovery method, you don’t have to worry about hard drive issues.

Seamless Backup on Tally Cloud Solution

Cloud Solution has made it easy to save, store, and securely back up data. Tally Solution provides a centralized server where any data created can automatically be synced on the server. This enables businesses to be modernised in their operation and processes. 

Through online backup, one could backup your tally data on the preferred platforms be it Google Drive, or dropbox. Online data backups are even more secure than backing it up on a hard drive.

Also Read: Benefits of Using TallyPrime for Banking

How to Back Up Tally ERP Data?

To back up your data on any platform of your choice. Here are a few quick and easy steps to follow and save your data to any location -

  • Click on the company info in the top right corner menu or just press F3

  • Select Backup from the menu that appears.

  • Then you will be required to select the location of the backup of data. You could select any source, be it an external derive or a cloud location.

  • You may need to change the destination folder if you are willing to backup the data on any external source 
  • Then you will be required to select the company name for which you are willing to back up the data, which you want to perform data backup, and then choose the name from the list.
  • Once done, accept and save the screen. The data will be backed up at your respective destination folder set.

Is Your Data Really Safe on Tally ERP?

Data on Tally ERP is safe only if you back up them on a regular interval to have full access to them when needed. However, there may happen that you may occasionally end up forgetting to backup tally data manually or you may lose a substantial portion of tally data due to system failure, unexpected power cuts, hard drive crashes, or due to any natural calamities. 

Thus, you should back up data in multiple locations to reduce the risk of not losing the data. For example - back up the tally data on your hard drive and at the same time back them up on a cloud server like google drive or dropbox or you could also back them on the tally cloud. 

It is important to note that over time cloud computing has been becoming common. So, It is more practicable to shift from installed software on your computer system to cloud-installed software due to its multiple benefits. The best is auto sync of data on the tally centralized server. Also, the cloud installed tally could be accessed from any device on the internet irrespective of its configuration and hardware capabilities. You could access it from your smartphone as well.

Tally is also available for smartphones and includes features such as a disaster recovery service to frequently back up the data in case you lost them due to any unavoidable reasons or circumstances.

Also Read: The TallyPrime Edit Log Feature for Audit Trail — How it Works?

What Are the Advantages of Tally Data Backup?

There is end number of benefits of backing up tally data on a regular interval. Here are a few of them -

  •  Reduce the Risk of Data Being Lost

Businesses lost a lot when their important data is lost. Certainly, accounting and financial data are no exception. Backing them up at regular intervals helps management to be reasonably assured that the data could not be lost. It is important to back up the data on different locations like multiple hard drives or store the data on cloud servers like Google drive or dropbox.

  •  Secure Data

Data are the fundamental premise for making managerial decisions in an entity. When these data are backup at regular intervals, they are more secure from any malware attacks or leakages. Securing data could help an entity to protect its accounting and financial data.

  •  Data Reliability

Reliable data ensures that the business presents a true and fair view of the information stored. Companies invest a lot in software security to produce reliable data. Backing up data on a regular basis ensures that data are not prone to any exceptional degree of an alternation. 

Conclusion:

Humans are expected to make mistakes and it happens that sometimes we forget to back up our important data at regular intervals. Well, Tally solutions provide automated backup facilities for businesses of all sizes, whether profit originated or not irrespective of its legal form. You just need to contact them to get a tailored made solution. 

However, If you are using Tally ERP 9 on your computer system, you could follow the provided steps to backup tally data on secure and reliable locations and networks. Due to the increasing penetration of the internet in India, Cloud computing is the next big thing, Tally 9 as a consequence is also designed as a cloud-installed software to meet the daily needs of its valuable customers. 

There are a lot of study tutorials available on the tally website which you can utilize to solve the problem you are stuck with or could use them to learn using tally. Alright, hope you enjoyed reading it so far, we have discussed the steps to backup data on tally 9 software, its advantages, cloud installed tally 9, etc. 

You can use the Biz Analyst application to manage your business effectively. It syncs with Tally data making it easy to access even if you’re offline or on the go. You can manage the accounts, create ledger entries, access business reports, and more to keep your business on the right track.

FAQs

Q: What are the Masters in Tally?

Ans:

Masters are containers of the Accounting Data. Once set up, these heads of accounting data  can be used in multiple places like Reporting generations, Voucher creation. etc.

Q: What are the current active customers of Tally ERP 9?

Ans:

Tally ERP 9 was developed and designed by Tally Solutions Pvt. Ltd. in early 2006 as version 8.1. Since then the software has evolved into the leading accounting ERP reporting software with more than 7 million paid customers.

Q: Can I backup specific Tally ERP 9 masters data?

Ans:

No, Currently you cannot backup specific master data from the ERP Software. However, Backups can be made for the data entries.

Q: Is it advisable to take a local backup of tally data?

Ans:

It is a quick and easy way of getting a local backup of Tally data using a local disk drive. However, It is advisable to use Tally backup on cloud service since there is a low risk of data loss when it is stored on the cloud.

Disclaimer :
The information, product and services provided on this website are provided on an “as is” and “as available” basis without any warranty or representation, express or implied. Khatabook Blogs are meant purely for educational discussion of financial products and services. Khatabook does not make a guarantee that the service will meet your requirements, or that it will be uninterrupted, timely and secure, and that errors, if any, will be corrected. The material and information contained herein is for general information purposes only. Consult a professional before relying on the information to make any legal, financial or business decisions. Use this information strictly at your own risk. Khatabook will not be liable for any false, inaccurate or incomplete information present on the website. Although every effort is made to ensure that the information contained in this website is updated, relevant and accurate, Khatabook makes no guarantees about the completeness, reliability, accuracy, suitability or availability with respect to the website or the information, product, services or related graphics contained on the website for any purpose. Khatabook will not be liable for the website being temporarily unavailable, due to any technical issues or otherwise, beyond its control and for any loss or damage suffered as a result of the use of or access to, or inability to use or access to this website whatsoever.
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Disclaimer :
The information, product and services provided on this website are provided on an “as is” and “as available” basis without any warranty or representation, express or implied. Khatabook Blogs are meant purely for educational discussion of financial products and services. Khatabook does not make a guarantee that the service will meet your requirements, or that it will be uninterrupted, timely and secure, and that errors, if any, will be corrected. The material and information contained herein is for general information purposes only. Consult a professional before relying on the information to make any legal, financial or business decisions. Use this information strictly at your own risk. Khatabook will not be liable for any false, inaccurate or incomplete information present on the website. Although every effort is made to ensure that the information contained in this website is updated, relevant and accurate, Khatabook makes no guarantees about the completeness, reliability, accuracy, suitability or availability with respect to the website or the information, product, services or related graphics contained on the website for any purpose. Khatabook will not be liable for the website being temporarily unavailable, due to any technical issues or otherwise, beyond its control and for any loss or damage suffered as a result of the use of or access to, or inability to use or access to this website whatsoever.