written by khatabook | November 15, 2022

Importance of Corporate Filings - MCA and ROC Compliance Types, Forms

×

Table of Content


As a business owner, staying compliant with the law is critical. This is especially true regarding filings and registrations with the Ministry of Corporate Affairs (MCA). The MCA is responsible for regulating corporate affairs in India. This includes incorporating new companies, managing company records, and overseeing company compliance. There are several filings and registrations that companies must complete with the MCA. This can be daunting, but it is essential to maintaining a legal and compliant business.

Corporate Filings & Compliance - MCA ROC filings is a process by which a company files its financial statements and other required documents with the Registrar of Companies (ROC). This process is required by law to maintain a company's good standing and keep its records up to date. The filings must be made within the prescribed timeframes, and failure to do so can result in penalties.

Did you know? The MCA had registered 1.55 lakh companies during the financial year of 2020-21

What is MCA & ROC Compliance?

The Ministry of Corporate Affairs (MCA) is India's government body regulating corporate affairs. The MCA is headquartered in New Delhi and is overseen by the Minister of Corporate Affairs. The MCA was established in the Companies Act of 1956. The primary purpose of the MCA is to promote the growth and development of businesses in India. The MCA does this by administering and enforcing the Companies Act, which governs the incorporation, registration, and operation of companies in India. The MCA also regulates the conduct of corporate affairs, including holding general meetings and filing annual reports. The MCA also administers the Insolvency and Bankruptcy Code, which provides for resolving insolvency and bankruptcy cases in India.

The Registrar of Companies (ROC) is a department within the MCA responsible for registering and regulating companies in India. The ROC maintains a database of all registered companies in India, which is available for public inspection. The ROC also issues certificates of incorporation, registration, and good standing.

Also Read: Section 220(2) of the Income Tax Act - Regulations on Interest Payment

Key Takeaways:

1. MCA ROC compliance and filings are essential for Indian companies.

2. Companies must comply with various MCA ROC compliance and filings requirements.

3. MCA ROC filings and compliance can be complex and time-consuming.

4. Companies should seek professional help to ensure compliance with MCA ROC filings and compliance requirements.

The Basics of MCA ROC Filings 

MCA ROC filings are documents companies in India must file with the Registrar of Companies (ROC). These filings contain essential information about a company's financials, directors, and shareholders. MCA ROC filings are a crucial part of company compliance in India, and they help to ensure that companies are transparent about their financials and corporate governance. MCA ROC filings are also a valuable source of information for investors, creditors, and other stakeholders. Companies must file their MCA ROC filings annually, which must be made within 60 days of the company's financial year-end. MCA ROC filings are typically made online through the MCA21 portal.

MCA ROC filings typically include the following information:

  • Financial statements
  • List of directors and shareholders
  • Details of any changes to the company's directors or shareholders
  • Details of any charges or mortgages on the company's assets
  • Annual return

MCA ROC filings are essential to doing business in India and help ensure corporate transparency and good governance. MCA ROC filings are also a valuable source of information for investors, creditors, and other stakeholders.

The Types of Filings and MCA ROC Compliance Requirements 

The MCA Registrar of Companies (ROC) requires companies to file various documents and forms for compliance. These filings are required for the incorporation of a company, for making changes to the company's Memorandum of Association or Articles of Association, and annual compliance. The following is a list of the most common filings and compliance requirements:

  • Incorporation documents include the company's Memorandum of Association, Articles of Association, and the company registration application.
  • Changes to the Memorandum of Association or Articles of Association: These include the Special Resolution approving the changes, the Notice of the Meeting at which the Special Resolution was passed, and the Form for the Alteration of the Memorandum of Association or Articles of Association.
  • Annual compliance: This includes the filing of the Annual Return, the Balance Sheet, the Profit and Loss Account, and the Auditors' Report.

In addition to the above, companies are required to file various other documents and forms for specific purposes, such as for the appointment of directors, for the alteration of the company's share capital, for the merger or amalgamation of companies, and for the winding up of companies.

Also Read: Guide For Uploading TDS Returns On The Income Tax Portal

Forms under Corporate Filings & MCA ROC Compliance. 

There are various forms that companies need to file under MCA. Some of the major forms are:

1. Form INC-22: Notice of appointment of director

2. Form DIR-3: KYC of directors

3. Form SH-7: Change in shareholding pattern

4. Form MGT-7: EGM notice

5. Form INC-28: Change in registered office

How to Ensure Your Company Is Compliant With MCA ROC Filings

There are a few key things that your company should do to ensure compliance with MCA ROC filings. First, your company should have a designated individual or team responsible for monitoring and filing the required documents. This person or team should understand the MCA requirements and deadlines well. Secondly, your company should have a system to track all MCA filings' status, including alerts or reminders for upcoming deadlines. Finally, your company should review its MCA filings regularly to ensure that all information is up-to-date and accurate.

Tips for Streamlining the MCA ROC Filing Process

  • Understand the requirements for filing an MCA ROC.
  • Gather all the required information and documents.
  • Prepare the filing by the requirements.
  • Submit the filing to the appropriate authorities.
  • Create a template for the ROC filing process
  • Assign responsibility for each step of the process to a specific team member
  • Set deadlines for each step of the process
  • Conduct regular check-ins to ensure the process is on track
  • Celebrate milestones and completion of the process

Also Read: How To Save Income Tax on Income From Salary For Individuals

Why Compliance With MCA ROC Filings and Requirements Is Important

There are several reasons why compliance with MCA ROC filings is essential:

1. To ensure that a company follows the law: All companies must comply with the law, and MCA filings and requirements are no exception. Non-compliance can result in severe penalties, including fines and jail time.

2. To avoid negative publicity: Non-compliance with MCA filings and requirements can lead to negative publicity for a company, damaging its reputation and business.

3. To protect shareholders: MCA compliance protects shareholders by ensuring that a company follows the law and avoids negative publicity.

4. To maintain a good relationship with the government: Maintaining a good relationship with the government is essential for any company. Non-compliance with MCA filings and requirements can damage this relationship.

Conclusion

Corporate filings and compliance with MCA ROC can be complex and time-consuming. However, it is a necessary part of doing business in India. By understanding the requirements and working with a professional service provider, you can ensure that your company complies with all the applicable laws and regulations. In conclusion, MCA ROC filings and compliance are tedious but essential processes for any company. It is a regulatory requirement that helps to ensure the orderly and transparent running of businesses. MCA ROC compliance and filings also provide valuable information to investors, creditors, and other interested parties.

Follow Khatabook for the latest updates, news blogs, and articles related to micro, small and medium businesses (MSMEs), business tips, income tax, GST, salary, and accounting.

FAQs

Q: What is the compliance period?

Ans:

The compliance period is the financial year, and the last date for filing the financial statements and annual returns is 30th September of the next financial year.

Q: What is the purpose of a corporate filing?

Ans:

The purpose of a corporate filing is to provide information about the corporation or other business entity to the government agency. This information may include the names of the corporation's officers and directors, the address of the corporation's principal place of business, and the corporation's stock information.

Q: What is a corporate filing?

Ans:

A corporate filing is a legal document filed with a government agency by a corporation or other business entity. Corporate filings are sometimes called "corporate records" or "corporate filings."

Q: What is the jurisdiction of MCA ROC?

Ans:

The Ministry of Corporate Affairs has offices in every state of India. However, the company can register its office in any state and operate its business in any state.

Q: What is the time frame for filing forms with the Registrar of Companies in India?

Ans:

The time frame for filing forms with the Registrar of Companies in India is within 60 days from the date of the meeting in which the resolution was passed.

Q: What is the Companies Act?

Ans:

The Companies Act is the primary legislation governing companies' incorporation, registration, and operation in India. The MCA administers the Company’s Act. The Companies Act applies to all companies incorporated in India, including foreign companies. The Act sets out the rules and regulations for the incorporation and operation of companies in India.

Disclaimer :
The information, product and services provided on this website are provided on an “as is” and “as available” basis without any warranty or representation, express or implied. Khatabook Blogs are meant purely for educational discussion of financial products and services. Khatabook does not make a guarantee that the service will meet your requirements, or that it will be uninterrupted, timely and secure, and that errors, if any, will be corrected. The material and information contained herein is for general information purposes only. Consult a professional before relying on the information to make any legal, financial or business decisions. Use this information strictly at your own risk. Khatabook will not be liable for any false, inaccurate or incomplete information present on the website. Although every effort is made to ensure that the information contained in this website is updated, relevant and accurate, Khatabook makes no guarantees about the completeness, reliability, accuracy, suitability or availability with respect to the website or the information, product, services or related graphics contained on the website for any purpose. Khatabook will not be liable for the website being temporarily unavailable, due to any technical issues or otherwise, beyond its control and for any loss or damage suffered as a result of the use of or access to, or inability to use or access to this website whatsoever.
×

Disclaimer :
The information, product and services provided on this website are provided on an “as is” and “as available” basis without any warranty or representation, express or implied. Khatabook Blogs are meant purely for educational discussion of financial products and services. Khatabook does not make a guarantee that the service will meet your requirements, or that it will be uninterrupted, timely and secure, and that errors, if any, will be corrected. The material and information contained herein is for general information purposes only. Consult a professional before relying on the information to make any legal, financial or business decisions. Use this information strictly at your own risk. Khatabook will not be liable for any false, inaccurate or incomplete information present on the website. Although every effort is made to ensure that the information contained in this website is updated, relevant and accurate, Khatabook makes no guarantees about the completeness, reliability, accuracy, suitability or availability with respect to the website or the information, product, services or related graphics contained on the website for any purpose. Khatabook will not be liable for the website being temporarily unavailable, due to any technical issues or otherwise, beyond its control and for any loss or damage suffered as a result of the use of or access to, or inability to use or access to this website whatsoever.