It’s already 2025 — are you still juggling paper registers and spreadsheets to manage your Khaata? If so, then it is the right time to rethink your approach and embrace the use of intelligent tools.
These tools will help you automate record-keeping, reduce the risk of errors, and provide you with real-time insights about the business's transactions. This simplified approach will definitely lessen your professional burden, allowing you to focus more on business growth.
Now, the question is, how can you figure out the right type of Khaata tool in the sea of online results? There is no need to get worried, because in this blog post, we have listed and reviewed five of the best options.
So, let’s head towards them!
5 Online Tools That Have Made Khaata Easy
Here are some reliable tools that you can consider using to make your work simple and productive.
Whether you are a wholesaler, shopkeeper, or service provider, if you need a simple yet effective tool for Khaata (Account) work, then KhaataBook is a suitable option for you. It is a web-based tool (although a mobile application is also available) that offers a specialized admin panel.
Using it, you can seamlessly manage customers’ credit and debit details. The tool also helps you track daily Khaata entries, send payment reminders, and more.
In simple words, you can manage all tasks from a single dashboard, which reduces your workload.
Moreover, the tool offers the facility to sync data across different devices. The best feature is that it works offline as well, and data will be automatically backed up when the internet connection is available.
Key Features to Know:
- A user-intuitive dashboard
- Customer-wise credit/debit card tracking
- Offline working facility
- Availability of mobile application
- Automated data backup
If you are a small or medium-sized business planning to streamline and simplify your routine Khaata tasks, then ProfitBooks is here to help. It is an accounting tool that lets you quickly create professional invoices with just a few clicks.
Besides this, it also offers numerous other features such as inventory tracking and detailed reporting using a simple but comprehensive interface.
Additionally, it even lets you track Khaata expenses and manage the taxes without any accounting knowledge.
With this handy tool, you can send automated payment reminders to customers and also get in-depth sales reports for performance analysis. ProfitBooks is available in both free and paid plans; you can go with any based on your specific needs and preferences.
Key Features to Know:
- Easy invoicing & billing
- Smarter inventory and tax management
- Detailed sales reports
- Send automated reminders
- Free and premium subscriptions are available
One of the most important tasks in Khaata work is payment management. For this, you can use RazorPay. It is a platform that offers a powerful payment processing feature known as RazorPayX.
It is specifically useful in simplifying the Khaata-style financial operations. Using this tool, you can easily manage vendor payouts, automate salary disbursements, and even categorize the payments for accurate Khaata reporting.
One of the amazing things is that this tool supports integration with numerous accounting tools. This capability makes end-to-end reconciliation easy and reliable.
RazorPayX also offers API access through which you can connect the Khaata with internal systems and applications to ultimately ensure a simplified workflow.
Key Features to Know:
- Automated payouts
- Seamless integration with different accounting tools
- Detailed report insights
- Access to APIs
GIDDH is a cloud-based accounting tool that will help you simplify the Khaata tasks in several ways. For instance, it provides support to ledger creation, real-time financial reports, GST compliance, bank reconciliation, and many more, all through a simple user interface.
Using GIDDH, you can easily track every customer or supplier with dedicated ledgers. A double-entry system is available as well, which helps ensure professional-grade accuracy. Whereas, features like GST invoicing and TDS will prove valuable if you are operating your business in a legal environment.
You can quickly create and send professional business invoices to customers via email or through WhatsApp.
Overall, GIDDH is a decent online tool that will help simplify the Khaata tasks without compromising on accuracy.
Key Features to Know:
- Easy invoice creation and sending
- Real-time ledger updates
- Report & analysis facility
- Role-based access for teams
While it isn't a specialized Khaata tool, it can still be useful for shopkeepers, wholesalers, and others who deal with paper-based bills, handwritten Khaata pages, or receipts.
If you want to digitize these documents—ideally into Excel sheets—for easier sharing, better management, and proper record-keeping, this tool can help. Instead of spending valuable time manually entering data, you can rely on this online JPG to Excel converter to speed up the process and reduce effort.
All you need to do is simply capture a photo of your record from khaata’s register and upload it to the tool.
Within a matter of seconds, the tool will extract tables, including all the data and information and provide you with organized and editable results in an Excel spreadsheet. This way, you can easily edit, review, and save the data for record purposes.
Key Features to Know:
- Simple to use
- Converts images into editable Excel sheets
- Support for different languages
- Safe & secure
- Support for different image formats
Wrapping Up
Manual Khaata management may have worked in the past. However, in this competitive world, it is necessary for shopkeepers, wholesalers, etc., to ensure maximum quickness, efficiency, and accuracy in routine tasks. For this, there is a range of tools available online; some of the most reliable ones are discussed in this blog post. Hopefully, you will find them useful and effective.
